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Team
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Responsibilities |
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Fund Management Team
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- Receives all action items from OSR Awards Management Team
- Reviews terms and conditions of new funds
- Sets up new fund and renewals
- Processes inter-institutional advances
- Processes cheque and wire transfer deposits
- Closes funds
- Ensures FOAPAL integrity
- Assists fund administrators in peak periods
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Reporting and Compliance Teams (includes Financial Administrators)
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- Reviews new fund openings and renewals
- Monitors expenditures and eligibility
- Prepares financial reports
- Prepares billings
- Assesses control reports (over-expenditures, receivables, error reports)
- Acts as agency expert/contact
- Terminates fund
- Audit support
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Monitoring and Compliance Team
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- Oversees over-expenditure monitoring
- Follows-up with control reports
- Coordinates audits
- Follows-up with and implements audit recommendations
- Measures performance – KPIs
- Benchmarks – FST statistics
- Develops and executes compliance programs by transaction type (Pcard, Expense Reports, Payroll, Feeds, etc.)
- Communicates findings
- Maintains sponsor grid
- Simulates Tri-agency audits
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Training
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- Develops training materials for training sessions and knowledge base
- Documents Standard Administrative Procedures (SAP)
- Provides on-going updates on process changes
- Trains new staff members (onboarding)
- Coordinates training (Banner, Crystal, Payroll, etc.) for new hires and refreshers
- Acts as floater when required
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