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GENERAL Information on Financial transactions originating from BSA
What is the BSA system?
This system, known as BSA (Banner Student Aid), is the authoritative source for all financial aid and award data and provides comprehensive interfaces and functions to manage all related processes.
Which aid/awards are included in the BSA system?
- All centrally-administered undergrad awards, aid and loans (SSAO)
- All centrally-administered graduate fellowships and awards (GPS)
- Requests submitted by faculties and units via the APF (Award Processing Form) in Minerva
- External agency grants (e.g. NSERC, SSHRC, CIHR awards)
- Government aid
How do BSA transactions appear on my fund(s)?
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Payment Method |
In Finance |
How to look up details |
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If a student receives payment by direct deposit or cheque | An Accounts Payable invoice document is created in Banner as document numbers starting with I (e.g. I0901234). |
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If the payment is directed to the student's Ã山ǿ¼é fee account | An entry is processed in Accounts Receivable and posted to Finance as a feed with a document number starting with F (e.g. F0901234) |
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If the disbursement is FUTURE-dated (regardless of payment method) within the fiscal year. These are called 'memos' in BSA. |
New memos are processed in Finance as original encumbrance documents starting with E (e.g. E0901234) and a rule code of EX10. The encumbrance is adjusted (e.g. amount changed) or liquidated (e.g. payment becomes due) as a document starting with J (e.g. J0901234). The rule code is EY20 and EZ32 respectively.) |
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If the disbursement is FUTURE-dated (regardless of payment method) beyond the fiscal year. These are called 'memos' in BSA. |
Memos with a payment date beyond the fiscal year are not immediately encumbered since the matching budget will only become available in the new year. On the 1st day of the fiscal year when the memos are to be disbursed (e.g. May 1st for 2011), they are processed as described in the box above. |
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Minerva Reports for Fund Financial Managers and their administrators
KZRFDTS – BSA Transaction Details by Student
Displays fiscal year-to-date disbursements, encumbrance amounts (representing future disbursements scheduled within the year), as well as amounts scheduled to pay in future years. This report groups transactions by student for a given Fund and Fiscal Year.
KZRFDTM – Monthly BSA Transaction Details
For a given month, displays the disbursements, encumbrances (relating to future disbursements scheduled within the year), as well as amounts scheduled to pay in future years. This report is sorted by transaction date for a given Fund and Month.
Users can save these reports or print them as desired.
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For support and answers to BSA-related questions, visit the Student Funding website or send an email to student.funding [at] mcgill.ca.
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