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This message is sent on behalf of Elvie Coletta, Director Research Financial Management Services and Julie Ghayad, Director Systems and Transaction Services

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Dear Colleagues,

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Changes have been made to the Procedures for Travel and Other Reimbursable Expenses following the new implementation of the Tri-Agency Principle Based guide launched on April 1, 2020, an internal review by Research Financial Management Services (Tri-Agency team) in Financial Services and a benchmarking exercise of 12 Canadian Universities.

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The changes affect the following expense items:

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1. Airfare and business class (change): Seats in a fare class greater than the highest economy are only permitted for flights outside of North America and require prior approval of the Claimant's Dean or Vice-Principal/Provost.

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2. Entry Visa Fees (new): Entry visa fees which are required for international travel to enable the claimant to conduct University business will be reimbursed.

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3. Vaccinations and medications (new): Cost of vaccinations and/or medication required when traveling not covered by the University鈥檚 supplementary health plan will be reimbursed.

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4. Health Insurance (new): Out-of-country medical insurance is an eligible expense if not covered by the University鈥檚 supplemental health plan.

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5. Child Care (new): Childcare expenses while a nursing mother or single parent (defined as a parent having sole custody) is travelling will be reimbursed as follows:

• The eligible expense for a single parent is limited to overnight childcare expenses incurred while the employee is travelling.

• The eligible expense for a nursing mother who is travelling with a child is limited to the cost of day care of childcare and airfare if applicable. If travelling with a caregiver, travel and accommodation cost can be claimed in lieu of and up to the equivalent of childcare costs.

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Need HELP?

• Contact the Finance Help Desk: Fishelp.acct [at] mcgill.ca | 514-398-3463

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