TIME SENSITIVE: NEW "Purchase Description" field added to MOPS (PCard) (effective February 9, 2017)
This message is sent out on behalf of Elvie Coletta, Director, Research Financial Management Services, Financial Services
Dear Colleagues,
In order to satisfy the Tri-Agency requirements relating to PCard transactions, a new Purchase Description field has been added in MOPS (effective February 9, 2017).Ìý As this is deemed a Best Practice, the Purchase Description field will be mandatory for all PCard transactions across all fund types.
In addition, for expenses charged to Research Grants and Contracts (2F and 2M), adequate justification establishing the direct link to the funded research is required to support these expenditure types:
- Computers and computer hardware
- Specialized software
- Cell phones and electronic communication devices
- Specialized courses
- Books
- Office and Stationary Supplies
- Compliance Fees
- Hospitality and Networking Costs (catering, food for workshop)
Example:
Purchase Description:Ìý A brief description of what was purchased
Adequate Justification (2F &2M):Ìý How is this purchase directly linked to the research?
Ìý
Need Help?Ìý
- General inquiries:Ìý pcardadministration [at] mcgill [dot] ca (Central Pcard Administration Team)
- Inquiries specific to Research Grants and Contracts:Ìý Your FST (FST Teams listing) and Fund Admin
- How To’s: Knowledge Base article –
[Sent out over the FIS listserv]